Working in Different Time Zones

If you need to work with or contact anyone that is in a different time zone, a quick bit of mental maths always needs to be done to work out what time it is in their location compared to yours.

Did you know that if you use the desktop version of Outlook on your computer, there is a quick and easy way to show the details of up to three time zones in your calendar? You can then see at a glance the relative time of another location.

In this post, we will show you how to set this up. Note that this functionality is available in the desktop version of Outlook but not the browser version!

Display Time Zones in Outlook Calendar

Open Outlook on your desktop and in the top left-hand corner, click on the word “File”.

File menu option in Outlook.

In the drop-down menu that appears, click on the word “Options” which is visible towards the bottom of the menu.

File options link in Outlook.

When you click on this link, the Outlook options window will open. On the left-hand side of this window, click on “Calendar”.

Calendar options link in Outlook.

The right-hand side of the window will now show all the options available for Outlook’s calendar functionality. Scroll down until you see a section titled “Time zones”.

Calendar time zones settings.

The first part of this section will show the time zone where you are currently located.

First time zone setting details.

To add another time zone, click on the tickbox for “Show a second time zone”, enter a label for the time zone and choose the correct zone from the drop down list.

Second time zone setting details.

You can add a third time zone if you wish by clicking on the tickbox for “Show a third time zone” and entering the label and time zone details from the third drop down list.

Third time zone setting details.

When you are happy with the time zone details that you have entered, click on the “OK” button to save the changes and close the options window.

OK button for calendar settings.

Click on the calendar icon on the left-hand side of the screen and then click on any of the “Day”, “Work Week” or “Week” view icons at the top of the page.

Outlook calendar view icons.

To the left-hand side of the calendar view, you will now see the time for your current time zone and also the relative times in the other time zones.

Time zone details visible in Outlook calendar.

You can quickly see what the time is in the other zones without having to do the mental maths!

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